Guidelines for GFWC-MFWC Yearbooks Contest

Entry Deadline
Yearbooks must be post-marked to the District Book Chair by February 15.  Please note:  if the postmark deadline falls on a Sunday, Yearbooks MUST be postmarked by the prior Saturday. Each District Chair should judge the books according to the guidelines listed below.  The same criteria will be used for state judging.  General and Juniorette clubs are judged separately.

Yearbook Purpose
The purpose of a yearbook is to give members as much information as possible concerning the club, GFWC-MFWC and GFWC activities.

District Contest
 All yearbooks judged first place shall be taken by the GFWC-MFWC President to the State Books Chair.  The District Books Chair is responsible for placing them in the President’s car.  The District Books Chair should make two lists of the books going forward, giving one to the President and keeping one for herself.  All other books must be picked up at the close of the District Convention by the club.

State Contest
All entries in the state competition must be picked up at the designated time at the State Convention by the sponsoring club.  If no one from the club is present, the District President should pick up all books from her District.

Judging Guidelines:

    1. Yearbooks will be judged according to the following classifications:
      • Classification A: Under 20 Members
        1. Bound
        2. Looseleaf
      • Classification B: 21-35 Members
        1. Bound
        2. Looseleaf
      • Classification C: 36-50 Members
        1. Bound
        2. Looseleaf
      • Classification D: 51+ Members
        1. Bound
        2. Looseleaf
      • Notes:
        1. Classification may be attached to the inside cover so as not to damage cover.
        2. Example of Classification: A club with 31 members submits a looseleaf book, the class is B-2.

    2. Physical Aspect
      • Size - easily handled
      • Identification on cover
        1. Club
        2. Town
        3. District
      • Print - easy to read
      • Margin - uniform

    3. Contents
      • Club officers, chairmen and committees listed
      • GFWC, GFWC-MFWC and District officers listed (These can be found in the Plans issue of the Mississippi Clubwoman and the GFWC-MFWC Manual.)
      • Club Roster (May include address and telephone number)
      • Programs completely developed, listing date, location, speaker and Federation department as well as responsibilities of any members. Other information may also be included.
      • Club motto, colors and flower (if club has them)
      • Collect
      • Constitution and Bylaws
      • Adherence to GFWC and GFWC-MFWC theme and cooperation with Federation objectives.
      • Conventions (dates and locations)